B.A.C.K.S Program Overview

INTRODUCTION

All organisations today rely heavily on the internet, information systems, communications systems and collaboration in business, investing significantly in these resources to compete in today’s global marketplace. This investment in these organisational systems exposes organisations to risks and threats that can result in major losses such as financial, intellectual property, customers and reputation.

To protect from these risks and threats, organisations often resort to purchasing security technologies to be implemented to protect the organisation.

Technology, people and process are the three core components necessary to address the increasing amount of risk associated with physical and cyber security. Technology alone isn’t the answer to addressing security within the organisation. Technology and processes can usually stop around 95% of the threats. That still leaves 5% of attacks coming into your organisation through your people. People are responsible for more security breaches than the other two combined. More than 50% of all breaches are because of human error or other insider threats.

Now, we all know that Security Awareness Training is the solution to this. Run a computer based course with your staff and all your problems are fixed. Maybe doing a bit of simulated phishing will solve the problem? Right? – Wrong!

Why do people click phishing emails at work but not at home? Why do people delete the email after they have inadvertently clicked the phishing link?

Security awareness training and simulated phishing, whether it is run once a year to tick a compliance box or run continuously throughout the year only addresses one small section of the problem.

We need to look at how people behave and how they respond to certain circumstances, stimuli, and situations. Knowledge / awareness alone won’t change an organisations risk profile. Just because someone has knowledge doesn’t mean that they will do the right thing. What motivates people to act in certain ways? What is their perspective on security as it relates to their personal lives? If their attitude is wrong, or the corporate culture is bad then their behaviour will be in conflict to their knowledge.

A change in behaviour is the only tangible way to address this component of security risk.

But, how do you change behaviour?

Behavioural change comes with knowledge through understanding, perception, attitude, motivation, impacted by culture towards behaviour.

What’s even more important is, with knowledge / awareness alone, there is no way to measure the success of the campaign.

How can you measure your security awareness training program’s return on investment when you have no metrics against how people react, respond, think, or feel?

To truly address the people component of security, measurements against attitude, behaviour, culture, and knowledge need to be made.

Until we all take Security Behavioural Programs seriously, where continuous measurements, refocusing, attitudinal encouragement and a focus towards positive culture based behaviour, human beings will continue to represent a significant component of security breaches.

It is important that Board and executive management are well-informed regarding cyber security risks and their organisation’s preparedness to prevent, detect and respond.

To assist you in reducing your risk to security breaches, Layer 8 Security has developed a comprehensive framework utilising advanced methodologies, tools and systems to provide a comprehensive security knowledge, attitude and behaviour “awareness” program. As a component of the program, Layer 8 Security implements this security program in accordance with NIST and ISO27001 requirements.

OVERVIEW

This overview should hopefully assist your organisation to better understand how to address the need to reduce the impact of human error.

This framework is based upon research conducted with university psychologists, scientists, and many discussions with customers from business areas such as government and corporate corporations over the past 7 years. We have built the framework to address a complete, fully managed service, removing one of the great limiting factors identified recently by the SANS Institute report, the need for staff to manage such a program.

The program encompasses establishing a baseline to have a good understanding where you are starting from. Once the baseline has been established, a program of education can be undertaken to address the areas of focus, reinforce the message and continue to ensure the program stays on focus. Finally measure the success and stay on track. Now you can show the success of your program and reduce the organizational risk profile.

The Baseline is an initial measurement designed to ascertain where the organisation is now with regards to staff behaviour, attitudinal issues, knowledge and understanding of the specific topics, cultural impacts upon the staff, security policies, incident response processes, reporting processes, historical bad actors or behaviours and any other issues that may impact the human side of security.

The accuracy of the baseline measurement is entirely dependent upon the service items selected. The more items selected, the more accurate the results will be.

The results from these services being analysed, is to identify the issues as well as what topics departments require special attention to. It also addresses a complete understanding of the requirements / policies of the organisation and how well the behaviour of the staff maps to these policies.

Ultimately, the Baseline provides an initial measurement that can be compared to industry best practices as well as focus areas that require special attention.

Ongoing measurement throughout the program is undertaken every three months via various testing methods, (Exam results, Simulated attacks, Mini B.A.C.K.S and satisfaction analysis) to not only measure the success factors, but also any educational components that may not be showing the success required. This allows the educational program to be modified quickly to address the issue.

At the conclusion of each year, the ascertainment is undertaken to compare to the previous results to measure the growth and success of the program as it relates to the organisation.

Baseline

This effectively allows us to undertake a Gap Analysis of your people, what they know, their average attitude towards security, how your current culture impacts their attitude and finally, their behaviour and how they respond to situations. This baseline / Gap Analysis allows us to start to measure the maturity of your staff and the success of the program. Attitudinal factors can be influenced by immediate changes in short term situations, but these are not often long-term influencers.

  • Phishing
    • Email – General, Spear phishing & Whaling
    • SMS – General, Spear phishing & Whaling
  • Social engineering,
    • Physical, Phone Calls, Waste analysis, USB drop, Wi-Fi listening
  • Security Testing – optional
    • Pen test, Vulnerability Assessment, Gap Analysis, Vendor analysis
  • Human Assessment
    • Corporate Analysis Questionnaire
    • BACKS Staff Assessment Questionnaire
  • Cultural Analysis, HR Analysis, Social Media analysis
  • Password / dark web analysis
  • Policy and Incident response analysis
  • Industry Threat Profile analysis
  • Analysis of previous issues relating to human errors, frequency, bad actors, severity, remediation time.
  • Reporting of the combined results against NIST and ISO27001 best practices, as well as reporting of the departmental specific requirements
  • Planning for addressing the educate components.

The B.A.C.K.S Assessment explained

The B.A.C.K.S user questionnaire is a specially developed analytical tool designed to ascertain the critical components of your staff behaviour.

Behaviour, unlike awareness, is the ultimate objective of any campaign of this type. Just performing awareness or knowledge training alone, won’t succeed in identifying staff understanding of security principles, their attitudinal and Cultural issues, their Knowledge and Understanding of the topics, their Motivation, Moods, Emotive and Ego based concerns which ultimately leading towards changes in their behavioural components.

When the 4-minute B.A.C.K.S user questionnaire is undertaken by all staff, the results allow us to ascertain an accurate baseline measurement (where are we now), especially if this is incorporated with the results from other tests like the corporate threat profile and the social engineering simulated attacks. This baseline provides an excellent base for a Gap analysis of what Human issues are being encountered and what level of best practice we are aiming for.

The BACKS user questionnaire also provides us with an excellent tool to focus the training components into where they are best needed. Its like using a scalpel rather than a shotgun approach. We can identify the topics, by department of down to individual users, if needed that should be addressed. These areas of concern are broken down into three specific areas:

  • Knowledge – Do your staff actually understand the information.
  • Attitude – what are their attitudinal contributors that are being impacted by internal and external factors
  • Behaviour – how are they behaving and how would they behave in certain circumstances.

All these areas provide an invaluable tool and subsequent report to ensure the maximum success from the program to reduce the human risk associated with security.

Educate

This process starts with an exciting and engaging interactive session with your staff to help them understand what the program is all about and why they should actively undertake a proactive approach to cyber security awareness. We also undertake executive and board level engagement to ensure that there is not only executive buy-in into the program, but also a good understanding of the responsibilities, and consequences of their actions.

Every person learns in different ways, so your standard Computer Based Training (CBT) course isn’t going to have the results that you really need.

We then offer to maximize learning and retention with a broad set of focused interactive training modules or even face to face training. Ongoing modules are designed to not impact their busy workload or home life. Short assessments are undertaken on the training modules, one week after the completion of the course. This is done to ensure that they actively remember the content of the training.

To further enhance the experience, this is then followed up with regular engagements to discuss security and to update them on their progress and any new attack vectors being encountered around the world. The components may consist of all or some of the following:

  • CBT training – Fully managed security training portal which provides course packages that are SCORM compliant and can be utilized from any standard LMS.
  • Face 2 Face sessions conducted as discussion groups, lunch and Learn or training sessions. – Induction training incorporating simplified security awareness training as well as interactive instructor led sessions
  • Discussion groups, these sessions are expected to comprise 1-hour sessions of interactive presentations and discussions. Staff team building and encouragement sessions to increase communications and the willingness to openness and collaboration
  • Executive and Board discussion groups
  • Induction courses
  • LMS delivery available
  • Exams conducted 1 week later
  • Results of training analysed for results, attendance, and improvements.

Reinforcement

Reminding your employees about best practices is essential and can be undertaken by bringing messaging into the workplace and providing methods for them to report suspicious activity, providing positive feedback for each reporting instance.

  • Screen savers,
  • Reinforcement materials,
  • Games,
  • Wallpapers,
  • Animated videos,
  • Posters if required,
  • Monthly articles and updates,
  • Postit campaign
  • Intranet program

These items are configured to exactly fit your corporate standards and culture.

Ascertainment

To further assist our customers, we also offer a service to measure the success of your Program. This program is best combined with our Baseline service which would provide a strong measurement of the success of your program.

To ensure the success of your program, measurement of the success of the participants needs to be undertaken and compared to the results from the baseline assessment done earlier.

Just looking at the quantity of help desk tickets is unlikely to provide any insight into the success of the awareness training program. We often find that after the program, the quantity of tickets addressed via the help desk increases as the employees are now more aware of what to look for and hence, what they report to the help desk.

The assessment needs to address such issues as the severity of the help desk tickets, remediation times, how easily employees are fooled by new simulated attacks, a comprehensive analysis survey, as well as the quantity and quality of issues reported to the help desk. We also need to look at the changes in attitude, motivation and ultimately, behaviour.

Our Platform’s detailed reporting provides insight into each assessment and education component you choose to include in your security program.

As users are completing their training assignments, we can monitor the results and look back over the data that was gathered throughout the assessment and training steps. You’ll be able to review employees’ interactions with the Security knowledge, Attitude and Behaviour Risk profiler. You’ll have access to detailed information about who completed which assignments, who fell for specific simulated attacks, which concepts employees understand well, how your culture is impacting their attitude, topic areas of weakness, and improvements over time and finally the change in behaviour and the impact that is having on reducing your risk.

At any point in the cycle, we can provide reports as a summary of results to managers, human resources, executives, and any other interested parties.

Components of ascertainment are:

  • Phishing – at 3-month intervals and then again at 12 months – looking for trends – Email & SMS
  • BACKS Assessment Questionnaire at 12 months – ascertain if it has it improved
  • Help Desk assessment – issue quantity, severity, and time to remediation
  • Password / dark web analysis – 12 months – has it been reduced
  • Data collection of
    1. Data analysis
    2. Gap Analysis against Baseline
  • Risk determination
  1. Report built
  2. Report presented